Forwardly's Auto Payments automatically pays your business's vendors on time, without manual intervention. You can set up Auto Payments in two ways:
- Invoice-based Auto Payments: When your vendor sends you an Auto Payment request for future invoices.
- Bill-based Auto Payments: When you enable Auto Payments for a vendor's future bills.
Once enabled, payments are automatically scheduled and processed on the invoice or bill due date using your preferred payment method.
| Tip: You can revoke authorization for Auto Payments at any time. |
How to authorize Auto Payments to a vendor
| Tip: In order to approve Auto Payments for a vendor, a user will need to have Manage access for Manage Auto Payments in their User Role. |
| Warning: If you authorize Auto Payments to a vendor, Approval Policies will not apply for those payments. |
When you want to automate payments for all future bills for a vendor
If your vendor hasn't sent you a payment request but you want to automate all payments for them, it's easy to do so.
- On the sidebar, choose Pay and then Vendors.
- Find the vendor you want to set up Auto Payments for and click View on the right-hand side.
- Click on the Auto Payments tab.
- Click on Setup Now.
- Select your payment account.
- If your vendor hasn't already added their banking information, send them a request to enter their banking details.
- Review all details, and select Authorize.
- All future bills for this vendor will be automatically processed on the due date, with no action required by your business or team.
- For a vendor with bill-based Auto Payments enabled, any bill added or created with a past due date will be automatically scheduled for processing on the next business day.
When your vendor sends you an Auto Payment request for future invoices
Once your vendor sends you a request for Auto Payments, it's simple to grant authorization for all future invoices.
- Once you receive the email request from your vendor supplier, click the Authorize Auto Payment button in the email.
- Log in to your Forwardly account.
- Fill in your business details and choose the bank account or card (if card payments are allowed) to pay with.
- Click Continue to confirm your business's information.
- Review all details and select Authorize.
- All future invoices created by your vendor will be automatically processed on the due date, with no action required by your business or team.
Can I update the payment method after authorizing Auto Payments?
Yes, absolutely. If you need to switch bank accounts or the card you have authorized for an Auto Payment agreement, you can go to the Auto Payments details page for that vendor and update your payment method easily.
What if I approve Bill-based Auto Payments, but then my vendor requests Invoice-based Auto Payments?
If you have enabled Auto Payments for vendor bills and the vendor later requests Auto Payments, you'll see a banner in the vendor details letting you switch to invoice-based Auto Payments instead.
If you choose to switch, then only invoices created or synced by the vendor will be automatically paid. Bills created or synced by you for that vendor will no longer be automatically paid.
Switching from Bill-based Auto Payments to Invoice-based Auto Payments is up to each business to decide.